ASC 2025 Visa Policy

Overseas delegates participating in 2025 Asian Seed Congress must obtain a conference visa (not a business or tourist visa) to visit India, other than nationals from visa-exempt countries.

Please Click Here to view list of all countries that will require Indian Conference Visa.

The 2025 Asian Seed Congress organizing committee will be pleased to provide all registered and fully paid delegates with the supporting documents required to facilitate the conference visa application.

Please be advised of the steps below for ASC 2025 Conference Visa Process :

1. Register for the 2025 Asian Seed Congress
2. Make payment for your 2025 Asian Seed Congress Delegate Registration
3. Official email will be sent to the email address of the Voting Representative informing that your congress registration has been paid and is now confirmed. In this email will be a link to the ASC 2025 Visa Supporting Document Form.
4. Fill-out the ASC 2025 Visa Supporting Documents Form for ALL delegates registered under your company attending the congress. (please be advised that access to the form is strictly ONLY for paid congress delegates)
5. Once the form is filled out, you will be emailed the ASC 2025 Visa Invitation Letter, which can also be viewed and downloaded from the APSA Membership Dashboard.
6. Please allow us a minimum of 5 working days to process the request. When finalized, the following Supporting Documents will be emailed to you.
   • Political clearance letter from the Ministry of External Affairs, Government of India.
   • Event clearance letter from the Ministry of Home Affairs, Government of India.
7. Once the supporting documents are received, please apply for a Conference Visa at the following link: Click Here

1. Passport
   • Passport with at least six (6) months of remaining validity.
   • Photocopy of passport biodata page.
   • Must have a minimum of two (2) blank visa pages.
2. Photo
   • Photograph must be taken within the last six (6) months.
   • Colored passport photo against a white background, size: 51mm (H) x 51mm (L).
   • Click here for photo specifications.
3. Supporting Documents
   • Official ASC 2025 Invitation Letter
   • Political clearance letter from the Ministry of External Affairs, Government of India.
   • Event clearance letter from the Ministry of Home Affairs, Government of India.
   • Hotel Booking Confirmation Letter (click here to view ASC 2025 Hotel Page)

Citizens of Bhutan and Nepal do not require a visa to enter India and can stay in India for an indefinite period. Also, OCI Cardholders: Overseas Citizens of India (OCI) cardholders do not need a visa to enter India.

Delegates of China, Hong Kong, Chinese Taipei, Iraq, Pakistan and Sudan MUST apply with a hard copy conference visa.

• Register for the congress and make payment
• Fill-out the ASC 2025 Supporting Document Form
• Receive all supporting documents
• Apply for a conference visa via Click Here
• Print and sign the application form.
• Bring the signed copy of the printed form for submission at an authorized Indian Visa Application Centre (IVAC) on the day of your appointment.

All delegates from Bangladesh Must apply with a hard copy conference visa.

• Register for the congress and make payment
• Fill-out the ASC 2025 Supporting Document Form
• Receive all supporting documents
• Apply for a conference visa via Click Here
• Print and sign the application form.
• Bring the signed copy of the printed form for submission at an authorized Indian Visa Application Centre (IVAC) on the day of your appointment.

• Applying for an Indian conference visa can be complex, so please make sure to start the process early and as soon as possible.
• The ASC 2025 Supporting Documents Form can be submitted starting from 2 May 2025 and ONLY until 15 October 2025.
• The organizing committee is not responsible for any travel disruptions or expenses incurred by attendees, including failure to comply with the prevailing visa and entry requirements and/or change of travel regulations imposed by India or your home country.
• If you require any additional documents and/or assistance, please contact :
  1. APSA's Membership Coordination Manager, Mr. Komsak (Bobbie) Kamjing at komsak@apsaseed.org or
  2. APSA's Events Manager, Mr. Mike Kingpayom at mike@apsaseed.org

1. Format - JPEG
2. Size
   1. Minimum 10 KB
   2. Maximum 1 MB
3. The height and width of the Photo must be equal.
4. Photo should present full face, front view, eyes open and without spectacles
5. Center head within frame and present full head from top of hair to bottom of chin
6. Background should be plain light colored or white background.
7. No shadows on the face or on the background.
8. Without borders.
9. Scanned Bio Page of the passport showing the Photograph and Details.
   1. Format -PDF
   2. Size: Minimum 10 KB Maximum 300 KB
10. Other document for Business/Medical Purpose
    1. Format -PDF
    2. Size: Minimum 10 KB, Maximum 300 KB